by Nancy Friedman, the Telephone Doctor
Normally, I bet my audiences the cash that’s in their wallet
that they have one or more of these phrases on their cell or office
phone at that moment. I’ve never had to pay!
When was the last time you checked your own voice mail message? It’s
probably been a while. Well, now’s the time to double check it. Because
I’m betting you have one or more of the frustrating phrases on your
I don’t. If you don’t, congratulations! Here they are:
1. Hi, I’m not here right now.
DUH? Well, that’s a hot lot of news. What a boring, semi useless
statement. Live a little. Let your callers know where you ARE – not
where you’re not. Tell them, “I AM in the office all this week” OR “I’m
in a sales meeting till 3 pm.” Let them know if you do or don’t check
messages. Let them know when you will be back. No one is terribly
interested where you’re NOT. They are interested in where you ARE.
2. Your call is very important to me.
OMG. Seriously? A big time waster. The caller is thinking, “Well, if
I’m so darn important, where the heck are you?” And then again, think
about it. Maybe the call isn’t so important to you. You don’t need this
3. I’m sorry I missed your call.
How dull. How average. Of course you’re sorry you missed the call.
(Although, there may be some calls you’re not so sorry to have missed.)
It’s OK to leave this phrase out! It’s a given. Use the time and space
for something more valuable. Like where you are and when you will
return. Or, who they can call for more information.
4. I’ll call you back as soon as possible.
Well, what’s wrong with that Nancy? Everyone has it. Not everyone.
Not me. Not my husband. It’s not interesting and not fun. Mainly because
your “as soon as possible” and my “as soon as possible” and “their as
soon as possible” may not be, and probably are not, the same.
The truth is most people aren’t returning their phone calls in a
timely fashion (if at all). If you’re telling your callers you’ll call
them back, make sure you do.
Don’t wanna return the call? Have it returned on your behalf. Not
returning a phone call is like not using your turn signal when changing
lanes. RUDE! Be classy. Don’t be a ‘no show.’
5. No escape.
Offer the caller another name or extension. Main point here is to
offer an alternative when you’re not available. Plus, you’ve bought back
some time to say something more interesting or helpful to the caller.
Well, Nancy, Ms. Smarty Pants, what should be on my voice mail? That’s next month, folks … stay tuned.